Explore Time Tracking Solutions
Paychex Flex® Time Overview
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Paychex Flex® Time
Paychex Flex® Time Essentials
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Paychex Flex® Time Essentials
Time Tracking Options
Paychex Flex® Time
Paychex Flex® Time Essentials
General Overview
Time Collection Methods
Web Punch, Mobile App, Kiosk App with Facial Verification, Biometric Iris and Fingerscan Time Clocks, Interactive Voice Response System
Web Punch, Mobile App, Online Timesheets, Kiosk App with Facial Verification
Paychex Flex Integration
Fully integrated
Fully integrated
Employee Self-Service
Administrative
Labor Level Transfers
IP User Restrictions
Breaks/Meals
CA Meal Penalty
Pay Adjustments (Tips, Reimbursem*nts)
Time Card Approvals
Scheduling
Visual Scheduler
Schedule Exceptions
Schedule Templates
Capacity Scheduling (Worker Availability & Weekly View)
Shift Swapping
Overtime
Overtime Rules
Approaching Overtime Alerts
Weighted Overtime
Communication
Calendar Integration
Email Alerts
Configurable Alerts
Employee Messaging
Reporting and Tracking
Geolocation
Geofencing
Manager Dashboard
Job Costing
Labor Distribution
Report Scheduling
Ad Hoc Reporting
Forecasting
Time Off Accruals
Time Off Requests (Including Via Mobile)
Leave Tracking
Shift Differentials
Points Tracking
Real Time Analytics
Mileage Calculator
Our Platform
How It Works
- Safe, Accurate, Touch-Free Punching
Safe, Accurate, Touch-Free Punching
Fully integrated with Paychex Flex Time, the Iris Time Clock delivers flawless performance in the most challenging work environments – even while wearing safety glasses and masks.
Time Clock Options
- Employee Self-Service. Anytime. Anywhere
Employee Self-Service. Anytime. Anywhere
Wherever your work takes you, Paychex offers easy-to-use and highly-efficient mobile solutions that make scheduling a breeze.
- Worry-Free Compliance and Cost Control
Worry-Free Compliance and Cost Control
Reduce time card errors and the daunting task of preparing payroll. Our tight integration with the Paychex HCM suite automates manual tasks to help you control costs and stay labor compliant.
What You Get
Complete Integration With Payroll and HR
Instead of managing data in multiple places, Paychex Flex Time supports one integrated solution that includes all of your company and employee information in a single platform. We make time tracking simple for administrators, as employee hours automatically and securely flow to payroll and other HR functions. With reduced errors from hours transferring automatically, administrators will have more time to focus on additional HR services.
Online Employee Self-Service
Employee self-service capabilities within Paychex Flex give on-site and remote workers the ability to:
- View and approve time cards
- View work schedules and time-off balances
- Request time off and submit pay adjustments
Reliability Even During Business Disruptions
Rely on Paychex Flex Time technology to help you navigate potential errors or disruptions to your business including:
- Time and attendance continuity
- Workforce safety and compliance support
- Remote workforce management and scheduling
- Time off and extended leave tracking seamlessly applied to an employee’s timecard
Support When and Where You Need It Most
Our mobile technology and service solutions support remote and on-site workers with access to the tools you need:
- Automate time and attendance and help ensure employees are paid accurately
- Streamline scheduling requests and simplify administrative tasks
- Navigate changing workplace dynamics to help keep operations running efficiently
Flexible Punch-In Options
Your employees may be working onsite, remotely, or a combination of the two. That’s why Paychex offers flexible employee time-recording options:
- Tablet kiosk app with optional facial verification
- Mobile application
- Web punch
- Iris Time Clock
Real-Time Dashboard Updates
View your team’s activity — whether active employees are working or on break — in real time so you can quickly assess operational needs and improve productivity.
Quick and Easy Access to Data
A simple and intuitive interface offers managers and supervisors real-time attendance data, labor analytics, and tracking of key performance indicators. The manager dashboard serves as a central hub to review and approve timesheets and help manage teams.
Compliance Support and Cost Control
Reduce time card errors and the daunting task of preparing payroll. Our tight integration with the Paychex HCM suite automates manual tasks to help you control costs and meet wage and hour requirements.
Time Off Management
Built around your solutions and how you manage your employees, our new time off management service can work as a stand-alone or be automated through integration with Paychex Flex® and Paychex Flex Time. Prevent employee issues, save yourself time, and reduce manual calculations and adjustments by providing your employees with a clear and real-time view of time off balances.
Time Off Management Demo
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Employee Timekeeping Made Simple
It’s up to you to choose the method that employees use to clock in, but consider Paychex timekeeping system options. A time entry system can help you gain back time in your workday, increase the accuracy of your payroll, and fully integrate with Paychex Flex and other third-party providers.
View Time Clock Options
A Time and Attendance Solution Can Help You Find Time on the Job
Jordan and Audrey Zybala had enough work to do just keeping their Lago 210 restaurant running smoothly, but coordinating the schedule and vacation requests— using a spreadsheet to track entries— proved to be too time-consuming and inefficient. After talking with Paychex, they found a solution that gives employees a portal to monitor balances and frees the Zybalas to focus on growing the business.
Lago 210 - Time and Attendance
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Time Tracking Can Be Time-Consuming
Jordan and Audrey Zybala used spreadsheets to coordinate employee schedules and requests for days off, using texts and emails as a source of communication. They described that method as a waste of time.
Find a Solution That Saves Time
"We were struggling to be able to keep track of paid time off and sick time off for all our employees, having to do it on a spreadsheet and through emails and text messages. It took up a lot of my time and energy."
Jordan Zybala
Owner
Lago 210
Client Shares How to Save Time with a Few Efficiency Hacks in Paychex Flex®
The minute Santiago Jara started working in Paychex Flexhe discovered how simple it was to save time and be able to focus on his other responsibilities as HR Manager. He found the functionality so simple to navigate that he shared some of the efficiencies he enjoys, specifically the scheduling considerations programmed in to time and attendance that make timecard management easier for employees in multiple states.
MOL Logistics - Time and Attendance
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A Client How-To on TAA in Paychex Flex®
Santiago Jara has worked on many platforms in his HR career, but Paychex Flex makes his job simpler because of the employee self-service options and the ability to make scheduling considerations for time and attendance.
Learn About TAA
"Having them be able to access Paychex Flex®through the website and then being able to click-in, clock-out, check their timecards, that for me was the biggest challenge prior to using this system ... Now, I can see all of that on the back end, and it's very useful to me."
Santiago Jara
HR Manager
MOL Logistics
Access Time and Attendance From Anywhere
From touchless clocking solutions to our powerful Paychex Flex app, you can track time worked, manage team schedules, and support your compliance efforts. Whether you’re working onsite, offsite, or at home, you can access our online time and attendance software from anywhere.
Get a Free Quote
Mobile Access
Employees can punch in and out, request time off, view schedules, transfer between jobs or assignments, and more — from any location on the Paychex Flex app.
Facial Verification
Built into the Kiosk App, facial recognition provides employee identification with every punch and works with any iOS or Android device*.
Geolocation Protection
With employee authorization, you can confirm the location of every punch recorded by mobile employees. Simply click the pin icon to display the location where the punch was recorded.
Geofencing Technology
Set up a virtual perimeter around designated areas where employees are permitted to record their punches.
Mileage Calculator
Included with Paychex Flex Time, simply hit “start” at your beginning location, drive to your destination, and press “stop.” Mileage can be automatically recorded and submitted for reimbursem*nt at your company’s designated rate.
Calendar Integration
Employees can sync their work schedule to their personal calendar on their smartphone, tablet, or PC with the calendar integration feature from Paychex.
Tablet Kiosk App
Convenient access to PTO requests, vacation balances and schedules, time card approvals, and pay adjustments are included. Add optional punch and facial verification features to your time and attendance system when it’s right for your business.
Time and Attendance FAQ
- What Is a Time and Attendance System for Small Businesses?
What Is a Time and Attendance System for Small Businesses?
Time and attendance systems are a method for employers to track and monitor their employees’ work hours. Manual or paper-based time tracking methods commonly include time cards, while automated time-collection options include tracking via badge, biometrics (iris, fingerscan), mobile, or web entry. Whether you’re an administrator, manager, or employee, Paychex has the time tracking solutions you need.
- Why Is Time and Attendance Important?
Why Is Time and Attendance Important?
Time tracking is critical for compliance reasons, and can also help inform larger business decisions. Non-exempt employees’ wages are based on the amount of time they work, so failure to adhere to the Fair Labor Standards Act (FLSA) and any applicable state wage and hour laws can result in agency penalties, employee-initiated litigation, and possibly even enforcement of back pay. At a high level, assessing hiring needs, workforce reductions, or job assignments may require knowing exact hours worked by employees. A reliable and accurate time and attendance tracking system can play a key role in these decisions.
- What Are the Benefits of Integrating Payroll and HR Systems With Time and Attendance Software Tracking?
What Are the Benefits of Integrating Payroll and HR Systems With Time and Attendance Software Tracking?
Many businesses spend significant amounts of time tracking employee time worked. Having separate systems for payroll and time and attendance can lead to inefficiencies, increased costs, and frustrations. That’s why it’s beneficial to integrate these processes in a single system. An integrated payroll and time tracking system can help ensure that information is consistent across the board for all systems. Information is updated automatically, which helps to reduce the workload on HR staff from having to input changes multiple times in different work systems.
- Do I Need To Track Hours for Remote Workers?
Do I Need To Track Hours for Remote Workers?
Employers must accurately pay employees whether they're onsite or working in a remote location. If your company has or plans to rely more heavily on a remote workforce for the foreseeable future, it's a good idea to make sure time and attendance can be properly recorded for both exempt and non-exempt employees.
- How Do I Track My Employees’ Time and Attendance?
How Do I Track My Employees’ Time and Attendance?
There are many options to access and track your workforce’s time, whether your employees work in the office, from home, or move between job sites. While manual time-tracking methods have a high margin of error and may rely on employees to remember their hours at the end of a work week, automated methods can offer increased efficiency and accuracy. They can include:
- Mobile timesheets
- Advanced scheduling modules with calendar integration
- Biometric time clocks and apps (scanning of hand, iris, or face)
- Who Keeps Track of Employee Attendance?
Who Keeps Track of Employee Attendance?
A business should establish its method for tracking time and attendance, and employees should adhere to the process by accurately reporting hours, clocking in and out, or any other time scheduling task via that method. Managers should use the time-tracking solution to stay apprised of who's scheduled to work, who's on vacation, and other scheduling information.
- Why Is Attendance So Important in the Workplace?
Why Is Attendance So Important in the Workplace?
Employee attendance directly impacts workplace productivity. It’s important to communicate expectations around start and stop times for employees, breaks, PTO requests, and other time and attendance matters. Keep in mind that there may be different rules for exempt and non-exempt employees.
